Implementing List Governance With Performance Consideration In SharePoint 2010 – Part 1

There are numerous features offered with SharePoint Server 2010 for controlling large lists. This is a huge improvement over the 2007 version in many ways. You will find the new features enable you to increase performance in less time. They also allow users to efficiently find data in large lists.

Here are some of those new features that help you implement governance on lists while providing all the required components to facilitate user interaction:

Content Query Web Part – Configuring the content query Web Part for displaying results is simple when you can filter the lists. This also covered filtering by content type and columns. This is going to make content query Web Part perfect for the display of large list content with Web Pages. They are going to be cached so that it is faster for pates to load. They can also be used on pages that are published so that links can be displayed in those documents.

With SharePoint Server 2010 you can optimize single list queries so that there is more leverage. You can also improve as well as refresh the algorithms for the default settings. By doing so you are able to improve the cache utilized when users are involved with write operations.

Search – There are new abilities for searching with the SharePoint Server 2010 as well. One of them is that you get the benefits of search term refinement. This offers you more scalability for support of the sub queries for up to 100 million documents. There is the fast search option that can be used for very high scale points within the search system.

There are enhanced areas of the search with this updated version of SharePoint that make it possible to locate large amounts of content within a huge list. There is support for the Boolean operators too in the form of free text queries. Improved operator search though means that you can use a variety of interfacing to be able to access panels for searching. They can be related to people or keywords.

The search also makes it possible for scaling of the index, query servers, and crawl. You will be able to find higher availability and to refresh indexes. The fast search includes scaling at high demands and extraction based on the rank of relevance. You can also benefit from previews and thumbnails.

Document and Record Center Templates – The document and record centers are part of SharePoint Server 2010. These are templates that allow you to create repositories that are highly structured. The document center template includes a content query Web Parts that are configured. This allows for results to be returned by users that are logged into the document library. They also have metadata navigation configuration.

The record center offers a template that is very similar. One significant difference is that it has an organizer for content that is used for routing documents. There is a record library that is added for the records to be automatically declared so they can’t be deleted. This is an out of the box template that allows for the content to be preserved. You can disable that element but it will reduce the effectiveness of the content that has been submitted.

Content Organizer – The content organizer offers a way to site any route of content to a particular document library, folder, or a site. The content organizer can be automated to create new folders for content, once you have metadata properties in place for it to do so.

Users are able to submit content for this organizer from other sites. They don’t have to worry about where it is going to be stored either. This is a great method for balancing the content into various folders too. Then you can maximize the value of size for each of those folders. After a given size is reached then a new sub folder is automatically created.

Metadata Navigation – This is a feature that allows end users to filter lists and get to what they want fast. With metadata navigation the user can choose a filter option and then perform the query that is efficient for what they need. There are two parts for metadata navigation. First, there are controls that offer a user the ability to filter a list of navigation from key filters and hierarchies. Second, There is a mechanism that can retry and reorganize queries.

With metadata navigation there is a fall back logic that attempts to perform queries effectively through indexing. When a query comes back with few results the query will fall back and include a sub set of results, offering a higher level of performance. When there isn’t such a category to fall back on, the filters many be limited to what they can offer.

You can also use metadata navigation to create indexes. This type of overall management makes it possible to successfully navigate large lists that you may be working with. There are two types of filters that area used for this key filters and navigation hierarchies. With key filters you can configure in a way that allows for extra filters to apply.

With navigational hierarchies there is a tree for controlling the navigation process of the folders. This includes the type of content, the fields selected, and the metadata terms. The result is that the user has a pivoting metadata hierarchy for the folder navigation. When users select any item in that hierarchy various related terms will also be displayed. This is referred to as descending inclusion and it can be valuable with all fields for the term set.