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SharePoint Virus Detection Policy Template

This file was edited for correctness by Edgardo Gonzalez of PRSL.

Introduction – SharePoint Virus Policy Template The number of SharePoint security incidents and the resulting cost of business disruption and service restoration continues to escalate. Implementing solid SharePoint security policies, blocking unnecessary access to networks and computers, improving user security awareness, and early detection and mitigation of security incidents are some of the actions that can be taken to reduce the risk and drive down the cost of SharePoint security incidents.
Purpose The purpose of the [Organization] SharePoint Virus Policy is to to describe the requirements for dealing with computer virus, worm and Trojan Horse prevention, detection and cleanup.
Audience The [Organization] SharePoint Virus Policy applies equally to all individuals who use any [Organization] SharePoint resource.
SharePoint Virus Policy Definitions
  • Virus: A program that attaches itself to an executable file or vulnerable application and delivers a payload that ranges from annoying to extremely destructive. A file virus executes when an infected file is accessed. A macro virus infects the executable code embedded in Microsoft Office programs that allows users to generate macros.
  • Trojan Horse: Destructive programs-usually viruses or worms-that are hidden in an attractive or innocent-looking piece of software, such as a game or graphics program. Victims may receive a Trojan horse program by e-mail or on a diskette, often from another unknowing victim, or may be urged to download a file from a Web site or bulletin board.
  • Worm: A program that makes copies of itself elsewhere in a computing system. These copies may be created on the same computer or may be sent over networks to other computers. The first use of the term described a program that copied itself benignly around a network, using otherwise-unused resources on networked machines to perform distributed computation. Some worms are security threats, using networks to spread themselves against the wishes of the system owners and disrupting networks by overloading them. A worm is imilar to a virus in that it makes copies of itself, but different in that it need not attach to particular files or sectors at all.
SharePoint Virus Policy
  • All workstations whether connected to the [Organization] SharePoint network, or standalone, must use the [Organization] approved virus protection software and configuration.
  • The virus protection software must not be disabled or bypassed.
  • The settings for the virus protection software must not be altered in a manner that will reduce the effectiveness of the software.
  • The automatic update frequency of the virus protection software must not be altered to reduce the frequency of updates.
  • Each file server attached to the [Organization] network must utilize [Organization] approved virus protection software and setup to detect and clean viruses that may infect file shares. It must be appropriately audited to ensure that viruses have no means to channel into SharePoint.
  • Each Exchange gateway must utilize [Organization] approved e-mail virus protection software and must adhere to the IS rules for the setup and use of this software.
  • Every virus that is not automatically cleaned by the virus protection software constitutes a security incident and must be reported to the [Organization] Help Desk.
SharePoint Portal Password Policy Supporting Information
  • Any and all [Organization] SharePoint security controls must not be bypassed or disabled.
  • All [Organization] SharePoint users are responsible for managing their use of SharePoint and are accountable for their actions relating to SharePoint security. Users are also equally responsible for reporting any suspected or confirmed violations of this policy to the appropriate management responsible for SharePoint security incident handling.
  • The use of SharePoint must be for officially authorized business purposes only. There is no guarantee of personal privacy or access to tools such as, but not limited to; SharePoint areas, WSS team sites, any and all collaboration and communication functionality, and any sister sever integrations (i.e. integrated Microsoft Exchange environments). The use of Sharepoint and SharePoint related tools may be monitored to fulfill complaint or investigation requirements, including forensic an analysis into IDS or other security systems. Departments responsible for custody and operations of the SharePoint servers (custodian departments) shall be responsible for proper authorization of SharePoint server utilization, the establishment of effective use, and reporting of performance to management.
  • Any data housed within SharePoint must be kept confidential and secure by the respectful [Organization] SharePoint user. The fact that the business data may be stored electronically (i.e. document library or SharePoint list) does not change the requirement to keep the information confidential and secure. The type of information or the information itself is the basis for determining whether the data must be kept confidential and secure. Furthermore if this data is stored in a paper or electronic format, or if the data is copied, printed, or electronically transmitted the data must still be protected as confidential and secured.
  • [Organization] server custodian departments must provide adequate access controls in order to monitor SharePoint systems to protect business data and associated programs from misuse in accordance with the needs defined by owner departments. All SharePoint access must be properly documented, authorized and controlled, following [Organization] standardized processes.
  • All commercial SharePoint software used in [Organization]’s SharePoint environment (i.e. Web Parts) must be supported by a software license agreement that specifically describes the usage rights and restrictions of the product. SharePoint users must abide by all license agreements and must not illegally copy licensed software. [Organization] reserves the right to remove any unlicensed software from the SharePoint environment.
  • [Organization] reserves the right to remove any non-business related SharePoint software or files from the SharePoint environment.
Disciplinary Actions Violation of this policy may result in disciplinary action which may include termination for employees and temporaries; a termination of employment relations in the case of contractors or consultants; dismissal for interns and volunteers; or suspension or expulsion in the case of a student. Additionally, individuals are subject to loss of [Organization] SharePoint access privileges, civil, and criminal prosecution.
Compliance / Regulation Contributed to by this Policy
  • Copyright Act of 1976
  • Foreign Corrupt Practices Act of 1977
  • Computer Fraud and Abuse Act of 1986
  • Computer Security Act of 1987
  • The Health Insurance Portability and Accountability Act of 1996 (HIPAA)
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