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SharePoint Groups In SharePoint 2013

With SharePoint groups, you are able to manage sets of users rather than individual users. The groups can have a few or many users and they can also hold the contents of any corporate identity system. This includes AD DS and LDAPv3-based directories. SharePoint groups won’t have specific rights to the site but rather that will be assigned to just a few select users. It is possible to organize the users into groups based on size and the overall hierarchy of your organization. The groups though can’t be nested.

Below you can see the default groups that have been created for team sits in SharePoint 2013. Each of the default groups is assigned a default permission level.

Group name Default permission level Description
Visitors Read Use this group to grant people Read permissions to the SharePoint site.
Members Edit Use this group to grant people Edit permissions to the SharePoint site.
Owners Full Control Use this group to grant people Full Control permissions to the SharePoint site.
Viewers View Only Use this group to grant people View Only permissions to the SharePoint site.

When you use a site template different from the team site template, you will get a different list of default SharePoint groups. The following shows you the additional groups that are provided when you use a publishing site template.

With Limited Access permission level in place, the group will have access to a specific list, folder, etc. without giving them access to the entire site. You shouldn’t remove this particular permission from the groups that are listed above. If it is removed, the groups won’t be able to navigate through the site. Then they won’t be able to get specific items that they need for interacting.

Group name Default permission level Description
Restricted Readers Restricted Read to the site, plus Limited Access to specific lists Members of this group can view pages and documents, but cannot view historical versions or review user rights information.
Style Resource Readers Read to the Master Page Gallery and Restricted Read to the Style Library. Members of this group are given Read permission to the Master Page Gallery and Restricted Read permission to the Style Library. By default, all authenticated users are a member of this group.
Designers Design, Limited Access Members of this group can to view, add, update, delete, approve, and customize the layout of site pages by using the browser or SharePoint Designer 2013 Preview.
Approvers Approve, plus Limited Access Members of this group can edit and approve pages, list items, and documents.
Hierarchy Managers Manage Hierarchy, plus Limited Access Members of this group can create sites, lists, list items, and documents.

You want most of your users to belong to the Visitor or Members groups. The default will put those in the Members group into the category of being able to contribute to the site. They can add or remove items. They aren’t able to change the structure of the site though. The Visitors group has read only access to the site. They can see the items, but not change them or remove them.

If the default groups aren’t able to map the exact user groups for the organization, then you will have the option to create custom groups. In addition to the SharePoint groups, there are:

• Windows Administrators
• SharePoint Farm Administrators
• Site Collection Administrators

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