Implementing List Governance With Performance Consideration In SharePoint 2010 – Part 1

There are numerous features offered with SharePoint Server 2010 for controlling large lists. This is a huge improvement over the 2007 version in many ways. You will find the new features enable you to increase performance in less time. They also allow users to efficiently find data in large lists.

Here are some of those new features that help you implement governance on lists while providing all the required components to facilitate user interaction:

Content Query Web Part – Configuring the content query Web Part for displaying results is simple when you can filter the lists. This also covered filtering by content type and columns. This is going to make content query Web Part perfect for the display of large list content with Web Pages. They are going to be cached so that it is faster for pates to load. They can also be used on pages that are published so that links can be displayed in those documents.

With SharePoint Server 2010 you can optimize single list queries so that there is more leverage. You can also improve as well as refresh the algorithms for the default settings. By doing so you are able to improve the cache utilized when users are involved with write operations.

Search – There are new abilities for searching with the SharePoint Server 2010 as well. One of them is that you get the benefits of search term refinement. This offers you more scalability for support of the sub queries for up to 100 million documents. There is the fast search option that can be used for very high scale points within the search system.

There are enhanced areas of the search with this updated version of SharePoint that make it possible to locate large amounts of content within a huge list. There is support for the Boolean operators too in the form of free text queries. Improved operator search though means that you can use a variety of interfacing to be able to access panels for searching. They can be related to people or keywords.

The search also makes it possible for scaling of the index, query servers, and crawl. You will be able to find higher availability and to refresh indexes. The fast search includes scaling at high demands and extraction based on the rank of relevance. You can also benefit from previews and thumbnails.

Document and Record Center Templates – The document and record centers are part of SharePoint Server 2010. These are templates that allow you to create repositories that are highly structured. The document center template includes a content query Web Parts that are configured. This allows for results to be returned by users that are logged into the document library. They also have metadata navigation configuration.

The record center offers a template that is very similar. One significant difference is that it has an organizer for content that is used for routing documents. There is a record library that is added for the records to be automatically declared so they can’t be deleted. This is an out of the box template that allows for the content to be preserved. You can disable that element but it will reduce the effectiveness of the content that has been submitted.

Content Organizer – The content organizer offers a way to site any route of content to a particular document library, folder, or a site. The content organizer can be automated to create new folders for content, once you have metadata properties in place for it to do so.

Users are able to submit content for this organizer from other sites. They don’t have to worry about where it is going to be stored either. This is a great method for balancing the content into various folders too. Then you can maximize the value of size for each of those folders. After a given size is reached then a new sub folder is automatically created.

Metadata Navigation – This is a feature that allows end users to filter lists and get to what they want fast. With metadata navigation the user can choose a filter option and then perform the query that is efficient for what they need. There are two parts for metadata navigation. First, there are controls that offer a user the ability to filter a list of navigation from key filters and hierarchies. Second, There is a mechanism that can retry and reorganize queries.

With metadata navigation there is a fall back logic that attempts to perform queries effectively through indexing. When a query comes back with few results the query will fall back and include a sub set of results, offering a higher level of performance. When there isn’t such a category to fall back on, the filters many be limited to what they can offer.

You can also use metadata navigation to create indexes. This type of overall management makes it possible to successfully navigate large lists that you may be working with. There are two types of filters that area used for this key filters and navigation hierarchies. With key filters you can configure in a way that allows for extra filters to apply.

With navigational hierarchies there is a tree for controlling the navigation process of the folders. This includes the type of content, the fields selected, and the metadata terms. The result is that the user has a pivoting metadata hierarchy for the folder navigation. When users select any item in that hierarchy various related terms will also be displayed. This is referred to as descending inclusion and it can be valuable with all fields for the term set.


Department Of Defense SharePoint Architecture Guide (DSAG) Part 4 Applying Principles and Rules

The Department of Defense requires the use of resources, assets, and procedures for information to be effectively used. The advantage of being able to share such information across all entities within the department as well as the partners is very effective. The information has to be managed by the department and their IT team. This will occur over the entire life of the use of the DIEA.

Risk management assessments have to be conducted in association with the way the information is going to be allocated. That way the Department of Defense is able to successfully accomplish the various functions and missions they have goals for. There will be many different activities that take place so the design of the program has to allow for them to all be accessible and operational.

Various types of information resources also need to be evaluated. They include the overall security system, personnel files, funding concerns, the equipment that will be used by the department, and the IT. There are many standards that have to be in place for all of these common process to be governed over successfully. Someone has to be monitoring them as well as responding to them.

There are guidelines in place for the various principles that need to be followed within the organization. This is what will allow them to be able to successfully complete the outlined mission. The principles have to express what the organization intends to do. That allows the design as well as the decisions made to be based on something that all will be able to understand. There are business rules in place that ensure operations within the system will always adhere to the set policies.

The Department of Defense has established principles and rules that are in place. It is important to understand that the DIEA supports all of them when it comes to the missions they have outlines. Even with the capabilities changing at times there is an evolution process that can be tied into it though the IT team. They will be able to navigate the system to look for obstacles and then resolve them.

Some of the common situations that may have to be evaluated including limited amounts of bandwidth, the latency of the information, and control over emissions. It isn’t practical though expect all of the rules to be achieved when you are talking about an emission control environment as the network. The Public Key Infrastructure (PKI) always requires for a two way type of communication to take place.

With most battle space systems you have to consider even the milliseconds that take place. With an IP though that is up to date with the best of technology though you can focus on the seconds rather than the milliseconds and that is a huge benefit in terms of a seamless operation system.

The laws of physics can’t be overridden when it comes to any type of architectural design. The needs of those that command the operations also have to be taken a look at on an individual level. The rules of DIEA are going to result in you always being connected though. The boundaries of the GIG still have to be considered but you will have the cutting edge of technology on your side. You can use them to secure all of the missions of the department.

With the use of DIEA 1.0 there is the ability to help everyone. This includes those that make the policies all the way up to those that create the systems and programs. Understanding the principles of the program and the business rules make this possible. They have to be in place to obtain solutions that are common and that are consistent with the policies of the Department of Defense.

The ability to get information into the environment that is valuable is very important. However, with the DIEA 1.0 you do have to change your mindset about how the information will be looked at. The support that is used for storing the information is hidden and greedily protected with the way things are right now.

However, if you want to meet the needs of those users now as well as when they change in the future you need to offer information that is visible and that is freely being shared. Keep in mind that information is going to offer power to those that are able to successfully use it. Use the leveraging abilities from that power to your advantage.

With the vision of net centric information in place you will have an environment where that type of sharing takes place. The data will be successfully available where it needs to be rather than hidden. At the same time it will be trusted across the spectrum of the GIG. The context of the information will be easy to understand too and the services offered will be used for specific purposes.

All of the data will be visible. That will eliminate problems with being able to find information. It will also prevent users from not being able to decipher what the information has to offer them. This can ensure better decisions are made by users and that they can make them in less time.

Users will be happy when they know they can get the information they need. Too often with the current structure the mission is held up due to a lack of being able to get access to elements that are necessary to complete it successfully. The fact that the user can access the information from various locations makes it much more convenient.

The priority for the department is to take on the challenges that may occur during the changes. When they take on a new approach and change from the current system to the DIEA 1.0 there will be rules and principles that have to change. They will serve as the method of guidance through the net centric implementation.

Next >> Department Of Defense SharePoint Architecture Guide (DSAG) Part 5 Initiating The SharePoint Environment For Data And Services